RESOURCES : Training : Reflections on Standards of Quality Chair Materials

The following supporting documents may be of use to all team chairs using Reflections on Standards of Quality protocol. Documents listed here are a series of Microsoft Word files that can be downloaded for ease of editing, printing, and creating materials unique to the hosting site.

The Reflections School Guide, used by the hosting institution for its self-study, can be accessed, as well.

FORMS:
Chair Evaluation of Team Visit - Used by the chair to evaluate the team members, the support of MSA staff, and the overall visit experience (2 pages)
Team Member Evaluation of Team Visit - Used by each team member to evaluate their visit experience (2 pages)
Instructions for Professional Development Credit Forms - Explains how to distribute and/or collect forms for team members (including the chair) to receive professional development credit in the states of Delaware, New Jersey, and Pennsylvania (1 page)
DE Professional Development Credit - The form to be distributed to team members certified in the state of Delaware acknowledging 15 hours professional development credit (1 page)
NJ Professional Development Credit - The form to be distributed to team members certified in the state of New Jersey acknowledging 15 hours professional development credit (1 page)
PA Professional Development Credit - The form to be distributed to team members certified in the state of Pennsylvania acknowledging 15 hours professional development credit (1 page)
PA Act 48 Request Form - The form that must be submitted to the MSA office in order for team members certified in the state of Pennsylvania to receive Act 48 hours for service on an accreditation team (1 page)
Generic Professional Development Credit - The form to be distributed to team members certified in states other than DE, NJ, or PA acknowledging 15 hours professional development credit (1 page)

CHECKLISTS:
Pre-Visit Checklist - Used by the chair to ensure that all details are addressed during the pre-visit (4 pages)
Standards Review Checklist - A worksheet/booklet used by the team members during interviews, observations, and document review to record evidence gathered regarding the hosting institution's ability to meet accreditation standards (21 pages)
Action Plan Checklist - A brief guide for team members to use when evaluating the action plans provided by the school in its improvement plan (1 page)
Options for Accreditation Recommendations - An explanation of each type of recommendation that can be made regarding an institution's accreditation (3 pages)
Chair Checklist - Used by the chair to ensure that pre- and post- visit activities are completed (1 page)
Mailing Checklist - Used by the chair to ensure all mailings after the visit are completed (1 page)

COMMUNICATIONS:
Sample Team Letter #1 - A sample of an initial welcome letter to team members introducing yourself and verifying their participation (2 pages)
Sample Team Letter #2 - A sample follow up communique indicating writing assignments and further team information (2 pages)
Questionnaire - A sample questionnaire to be sent to team members to aid the chair in making appropriate writing assignments and generally learning a bit about the team members before they meet (2 pages)
Team Member Guide - A guide for expectations of a team member (2 pages)

ORIENTATION:
Sample Orientation Agenda - A sample agenda for the topics to be addressed during the opening meetings with the Visitation Team (1 page)

SAMPLES:
Interview Questions - A list of sample questions to be used in interviews with various stakeholder groups (7 pages)
Sample Pre-Visit Schedule - An example of a pre-visit schedule (8 pages)
Sample Schedule- An example of a team visit schedule (4 pages)
Sample Oral Report - A sample oral report (5 pages)
Expense Reimbursement Form - If the hosting institution has no reimbursement form of its own, you may use this generic form. We recommend the use of the IRS mileage rate. DO NOT SUBMIT this form to the Middle States Office. (1 page)

TEAM REPORT:
10-member Team Writing Assignments - Sample of how the different sections of the report can be divided between ten members of the Visitation Team (2 pages)
Exemplar Standards Section - A completed sample of a standards section of the report for demonstrating the expectations for a well-written team report (4 pages)
Exemplar Learning Area Section - A completed sample of a learning area section of the report for demonstrating the expectations for a well-written team report (3 pages)
Exemplar Improvement Plan Section - A completed sample of the improvement plan section of the report for demonstrating the expectations for a well-written team report (4 pages)
Written Report Template - The template to be used for a Reflections team report (57 pages)